Albany Pack 3 is led entirely by parent volunteers; our success is in direct proportion to the family support we receive. When you volunteer to help lead an activity or be on a committee, you help us deliver an exciting, engaging program for all of our Scouts. Parent volunteers model for our Scouts what it means to be good citizens, committed to supporting and improving our local community. Volunteerism is at the core of the Scouting experience; parents are encouraged to model the Scout Oath by helping other people at all times. By volunteering, parents also make deeper connections to other parents and Scouts, and have more fun!
When you register your Scout, we ask you to review the list of family jobs and sign up for three options. In mid- to late-November you will be contacted about the family job you have been assigned (if you sign up for a job that needs help before the end of November, i.e. Campout Committee, you may be contacted earlier).
Please note you must click the button indicating you understand the requirement to complete a family job to complete the online registration process.
Please select three options for your family job (you will be assigned one of them). Leader and chair positions average 1-10 volunteer hours a month and coordinator/event committees average 4-15 volunteer hours a Scouting year. More specific information about each position can be found below.
Reminder: All families are required to volunteer at the campouts they attend and the Pancake Breakfast, which is Pack 3’s fundraiser.
OPTIONS FOR FAMILY JOBS
(n) = number of participants needed
COMMITTEES
For committee jobs, keep in mind you will not be doing all of the activities listed under each heading, but the committee tasks are listed to give you an idea of the things the committee accomplishes together.
(4) Recruitment Committee – August/September
Plan annual recruiting activities to get new families interested and involved in Scouting. One to two committee meetings. Staff booth at Solano stroll, speak/answer questions at Parent Info Night, prepare a slideshow, staff booth at your local Albany elementary school on Wear Your Uniform to School Day.
(6) Campout Committee- October & May Events
Plan and execute both fall and spring campouts (we ask Campout Committee volunteers to commit to the committee for both the fall and spring campouts as we have found it helps to have consistency in this group). Two planning meetings before each campout. Reserve campsites, communicate with parents about campouts, manage Evite for campout, plan menus, shop for food for campout, collect payments from parents for campout, load and transport Pack gear to campout site, assist with campout activities.
(5) Pinewood Derby Committee- January Event
Pinewood Derby is an annual event where Scouts make small cars out of pinewood boxes and race them down a track (https://www.pinewoodderby.org). Two to three committee meetings. Plan event, purchase snacks, run Cut Clinic (where Scouts make cuts to their pinewood cars), set up track and decorate Veterans Hall for the event, manage sign-in, run computer at event, manage cars at event, serve food at event.
(3) Blue and Gold Committee – February Event (Committee begins January)
Plan and run annual Bridging ceremony for graduating Arrow of Light Scouts and Boy Scouts’ birthday celebration at February Pack meeting. One or two committee meetings. Plan menu and purchase food, decorate Veterans Hall, coordinate set up and clean up evening of event.
(10) Pancake Breakfast Committee- March Event (Committee begins January)
Plan and run annual Pack 3 fundraiser (Note: we ask all parents to help on the day of the event with preparing food and helping Scouts serve the breakfast). Three or four committee meetings. Procure food for event, manage breakfast and raffle ticket sales, solicit raffle prizes from local businesses, manage kitchen on day of event, coordinate parent volunteers on day of event, send thank you letters after event.
(3) End of year BBQ Committee- June Event (Committee begins May)
Plan menu and procure food for End of Year BBQ in June. One committee meeting. Plan shopping list, purchase food, coordinate set up and clean up day of event.
LEADERSHIP AND SPECIAL PACK POSITIONS
(1) Den Leader
Den Leaders plan and run den meetings (usually one or two meetings per month). This involves obtaining a uniform, familiarizing yourself with the Handbook and Achievement requirements for the rank you will be leading, and planning special activities with other parents in your den.
(1) Assistant Den Leader
Assistant Den Leaders help Den Leaders run meetings, plan special events, and communicate with parents about den activities.
(1) Cubmaster
The Cubmaster is the leader of the pack. The Cubmaster runs monthly pack meetings and oversees all pack activities.
(1) Assistant CubMaster
The Assistant Cubmaster assists the Cubmaster in running pack meetings and pack activities as needed.
(1) Committee Chair
The Committee Chair manages the administration of the pack. The Committee Chair runs monthly Committee Meetings and assists the Cubmaster in executing the Scouting program.
(1) Treasurer
The Treasurer manages financials, prepares and tracks the annual budget, prepares monthly Treasurer reports, reimburses parents and volunteers for pack expenditures in a timely manner.
(1) Secretary
The Secretary keeps minutes at all Committee meetings and distributes to Committee members after meetings, manages pack’s Google Docs, communicates with families about pack activities
(1) Advancement Coordinator
The Advancement Coordinator purchases and organizes badges for pack meetings once a month. Involves one trip a month to Scout Store in Pleasant Hill (we purchase from that store to support our local Scouting Council).
(1) Friends of Scouting Coordinator
The Friends of Scouting Coordinator oversees annual pack fundraising for the Mt. Diablo Silverado Council (the regional administrative branch of Boy Scouts of America overseeing Albany Pack 3). Speak to parents, raise funds, communicate with Council.
(2) Registration Coordinator
The Registration Coordinator helps sign up new and returning Scouts and parent volunteers, responds to questions from parents, prepares rechartering packet for Pack 3, assigns family jobs and communicates with parents about their family job assignments.
(1) Hike Coordinator
The Hike Coordinator plans and leads (or finds other parents to lead) three local weekend hikes during the year (one each in fall, spring and summer)
(1) Summer Event Coordinator- July/August
The Summer Event Coordinator plans and manages one or two events during summer. Usually water park visit and one other activity.
(2) Publicity/ Webmaster/ Photo Management
These leaders assists with managing pack website, photos and slideshows, making banners and other pack promotion materials.
(1) Quartermaster
The Quartermaster maintains and organizes Pack 3 equipment at Veterans Hall. Helps prepare for events and activities by showing parent committees where the necessary equipment is stored. Advises on supplies that need to be purchased or repaired.
REGISTRATION REQUIREMENTS
At registration, we will ask you to agree to the following:
- I understand I must complete one family job during the course of the Cub Scout year and volunteer to help at family campouts I attend and Pack 3’s annual Pancake Breakfast fundraiser
- I understand I must complete Youth Protection Training (YPT) on or before November 15, 2018 if I am in a leadership position or a parent of a LION or TIGER Cub Scout. (We encourage at least one parent from every family to take YPT if possible, regardless of your Scout’s rank. The training takes about 20 minutes online and helps ensure all of our parents understand our Two Deep Leadership policy and other aspects of keeping Scouts safe so they can enjoy our program.)
